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Data Protection Policy (RODO/GDPR)

  • DATA PROTECTION POLICY (RODO/GDPR)
Data Controller
Data Processing
Rights & Security
Agreement
Compliance
Contact

Data Controller

Data Controller Information

Company Name: The World Justice Project
Registered Address: 1156 15th St NW, Suite 400, Washington, DC 20005

Email: wjp@worldjusticeproject.org
Phone: (202) 407-9330

Data Processing

Purpose of Data Processing

The personal data collected during the registration process will be processed for the purpose of:
– Registering participants for World Justice Forum.
– Managing event logistics, communication, and notifications.
– Ensuring compliance with legal and security requirements.
– Sending relevant updates and post-event information.

Legal Basis for Processing

The processing of personal data is based on:
– The necessity for contract execution (Art. 6(1)(b) GDPR) – for event participation.
– Legitimate interests (Art. 6(1)(f) GDPR) – for event security and communication.
– Explicit consent (Art. 6(1)(a) GDPR) – for marketing and promotional activities, if applicable.

Data Retention Period

Personal data will be stored for:
– The duration of the event and up to 1 year after its conclusion for follow-ups.
– Legal or compliance purposes as required by applicable laws.

Data Sharing and Third Parties

Personal data may be shared with:
– Event partners, service providers, and IT systems necessary for event management.
– Authorities if legally required.

All third-party recipients adhere to GDPR compliance.

Rights & Security

Data Subject Rights

As a data subject, you have the right to:
– Access, correct, or delete your personal data.
– Restrict or object to processing.
– Withdraw consent at any time without affecting the lawfulness of prior processing.
– File a complaint with the data protection authority ([Local Authority Name]).


Security Measures

We implement technical and organizational measures to ensure data security, including encryption, access controls, and secure storage.

Agreement

Data Processing Agreement (Polish Data Protection Rules)
  1. The data controller entrusts the processor with processing personal data solely to the extent necessary for the proper execution of the event registration.
  2. For the purpose of fulfilling contractual obligations, the processor may process the following personal data:
    – First and last name, company name, job position, email address, phone number, company NIP (tax identification number), and address.
    – Data will be provided in the form of an Excel or CSV file or collected via a registration form.
  3. The processor is authorized to perform the following actions concerning the entrusted data:
    – Collecting and verifying data.
    – Updating or correcting incorrect or outdated data.
    – Supplementing missing but necessary data.
    – Processing data to generate reports for the data controller.
  4. The processor is not allowed to entrust data processing to a third party without prior written consent from the data controller.
  5. If a subcontractor is used, the processor must ensure that:
    – The subcontractor processes personal data solely for the agreed purpose and within the specified scope.
    – The subcontractor complies with all data protection requirements outlined in this policy and applicable laws.

Agreement

By submitting the registration form, you confirm that you have read and understood this Data Protection Policy.
The World Justice Project reserves the right to update this policy as needed.

Compliance

  1. The processor commits to adhering to the Polish Personal Data Protection Act of May 10, 2018, and the EU GDPR (Regulation 2016/679).
  2. Compliance with the Regulation of the Minister of Internal Affairs and Administration of April 29, 2004, regarding the technical and organizational security of IT systems processing personal data is mandatory.
  3. The processor declares that:
    – Personal data may be processed for contact purposes related to future service orders.
    – The data controller retains the right to access, amend, or request deletion of their data.
    – Before data processing begins, appropriate technical and organizational security measures will be implemented.
  4. The processor guarantees that:
    – Personal data is protected against unauthorized access, loss, or modification.
    – Remote access to data is only allowed if secure transmission methods are in place.
  5. Only authorized personnel, as per Article 37 of the Polish Personal Data Protection Act, may process personal data.
  6. All personnel processing personal data are bound by confidentiality agreements.
  7. Upon request, the processor will provide a record of authorized personnel processing entrusted data.
  8. Continuous monitoring of staff compliance with security requirements is ensured.

Contact for Data Protection Matters

For any inquiries or requests regarding your personal data, please contact our Data Protection Officer at:
Amy Gryskiewicz
Email: agryskiewicz@worldjusticeproject.org

MORE GUIDES

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Your guide to registration to the Forum

At the Forum

Your guide to participating the Forum

Travel

Your guide to travel to the Forum

Code of Conduct

Your guide to Code of Conduct of the Forum

Get updates on the Forum and more:

Nozomi Iwama

Deputy Director General, Governance and Peace Building Department, Japan International Cooperation Agency (JICA)

Ms. Nozomi Iwama is the Deputy Director General in charge of governance cooperation of JICA, at the Governance and Peace Building Department. Prior to this assignment, she was the Senior Director and Head of Office for Global Issues and Development Partnership, Operations Strategy Department of JICA from February 2021 to February 2024. She was responsible for JICA’s partnership relations and strategic dialogues with development partners. She served as Senior Representative of JICA’s Vietnam Office from 2017 to 2021. Her other previous assignments include Director for Southeast Asia and Pacific Department, Deputy Director of Office of International Affairs of Financial Services Agency of Japan. She holds a Master’s degree in Public Administration in International Development (MPAID) from John F. Kennedy School of　Government of Harvard University.
 

Justice Madan B. Lokur

Former Judge of the Supreme Court of India

Justice Madan B. Lokur is a former Judge of the Supreme Court of India and the first Indian to be appointed to the Supreme Court of Fiji, where he served until January 2025. He currently serves as Chairperson of the United Nations Internal Justice Council and continues his work as an independent arbitrator and legal commentator. As a Supreme Court Judge, Justice Lokur was known for handling key social justice cases, with his Bench becoming widely known as the “Social Justice» Bench. Justice Lokur has been a strong advocate for judicial reform, access to justice, child rights, and environmental protection. He chaired key committees in the Indian judiciary, including the Mediation and Conciliation Project Committee and the E-Committee for court computerization.

Adam Krzywoń

Deputy Commissioner for Human Rights of the Republic of Poland

Adam Krzywoń was appointed as Deputy Commissioner for Human Rights of the Republic of Poland on 1 January 2025. Currently, he serves as an assistant professor in the Department of Constitutional Law at the University of Warsaw. His academic focus includes Polish and comparative constitutional law and the protection of human rights. Additionally, he is a researcher at the German Research Institute for Public Administration (FÖV), where he leads an international research project examining the transformation of public service systems across Europe. Prof. Krzywoń’s professional experience includes, inter alia, working at the Constitutional Tribunal (2007–2008). From 2010 to 2018, he was a secretary and member of the Prime Minister’s Legislative Council